Art Project Funding Guidelines
Working residencies by visiting (non-Duke) artists:
Independent or faculty-nominated visiting artists completing working residencies receive an honorarium ($250 per week, paid at the end of the residency) and up to $500 in supplies.
For exhibitions and installations, please review the following guidelines:
- Funding is available to you one month before your project/gallery start date, unless other arrangements are made.
- Please contact Danette Clark, administrative assistant, before you begin spending your funding to clarify any special needs, etc, at firstname.lastname@example.org or (919) 684-0540. We prefer that Danette purchases your materials/equipment for you, but providing receipts for reimbursement is also acceptable.
- Typically, funding is used for the following: materials used to make artwork, framing and preparation of work to be installed, site-specific installation needs, artwork transportation, and printing.
The following costs will be covered by the Rubenstein Arts Center and do not need to be included in your budget:
- Standard hardware including hooks, screws, brackets, etc. Project teams are not responsible for installation tools. Installations will be supervised by the gallery staff but exhibitors will be expected to assist or lead in the installation as needed. Special hardware will be considered depending on if it can be used for future projects.
- Lighting. Special lighting requests will be considered but will need to be reviewed at the time the exhibit is proposed.
- Standard A/V equipment.
- For public installations, the arts center covers reception costs, and tries to coordinate receptions across multiple projects whenever possible. You do not need to include any reception costs in your budget. We also have this inventory on hand: 6’ tables, linens (2 black table cloths for 6’ tables), 2 ice buckets, 1 large cooler, chairs.
- Printing. Printing costs related to exhibits and installations are covered, but if possible, please include estimates in your proposed budget.
- Promotional assistance. Arts center exhibitions typically do not receive promotional support beyond a website listing, slides on the Ruby digital screens, a 11×17” on-site poster, a feature story on the Ruby and/or Duke Arts website, and assistance with media outreach. If you require further promotional support, please notify staff as soon as possible.
- Documentation. Ruby staff make every effort to photograph arts project residencies as they unfold, and these photos will be shared with you and likely published on the Ruby/and or Duke Arts website or social media.
This funding cannot be applied to any of the following costs:
- Artist or guest speaker fees, stipends, or honorariums.
- Any additional insurance for art fees. (Duke University will provide insurance while the exhibit is in its possession if the approximate total value is under $100,000. In order to qualify, you must provide a list of works and values for insurance purposes no later than two weeks prior to the arrival of the works on campus. Insurance is on a wall-to-wall basis against all risks of physical loss or damage from any external cause except: wear and tear, gradual deterioration, and other standard exclusions contained in fine arts insurance policies. Artists with exhibits valued in excess of $100,000 must contact us to make special arrangements for coverage.)
- Commissions or other similar art creation fees.
- Special A/V equipment will need to be provided by the project leader/team.